Procurement thresholds: quotes and tenders
All suppliers can be engaged for goods and services up to $250k through a quotation process as noted in the table below.
Supplier engagement for goods and services over $250k will be undertaken by a public advertised tender which is open to all suppliers in accordance with NSW legislation. This occurs via the external TenderLink portal.
The following applies to tendering and quotations, depending on the value of the procurement:
Expenditure |
Purchase types |
Method |
$0 - $1,000 |
Verbal, online quote- no written quote required |
RFQ direct to supplier |
$1,001 - $5,000 |
One quote must be sought |
RFQ direct to supplier |
$5,001 - $20,000 |
Two quotes must be sought |
RFQ direct to suppliers |
$20,001 - $249,000 |
Three or more quotes must be sought |
RFQ direct to suppliers |
$250,000+ |
Public tender |
Public tender via TenderLink portal |
Quotations, once accepted, will be followed by a purchase order.
Verbal requests for goods and services from staff members and any invoicing without a purchase order will cause delays in payment.
Our standard payment terms are 30 days after the dated invoice month (nett). Please quote the purchase order on the invoice to ensure prompt payment.