Doing business with Council
Council spends over $20 million annually on goods, works and services.
We aim to:
• Achieve value for money for ratepayers
• Conduct activities in a fair and ethical manner
• Support local business
Council’s Procurement Policy sets out its broad purchasing principles and objectives and Council’s business ethics.
When doing business with Council and you are successful with your quotation you will receive a purchase order number. This purchase order number is essential to ensure prompt payment from Council.
If you are requested to provide goods and services to Council you must have a purchase order. If you do not have a purchase order you should seek one from the responsible officer.
Once you have the purchase order number you can supply goods, works or services to Council.
Invoicing and payments
Our standard payment terms are 30 days after the dated invoice month (nett).
Please quote the purchase order and associated contract number on the invoice to ensure prompt payment. Use the number as a reference in any payment enquiries.
Business Ethics Statement
The Murray River Council’s principles on business ethics establishes obligations and standards of behaviour by Service Providers, Suppliers, Councillors and Council Officers in the conduct of procuring services or goods for Council. Procurement activity will be conducted in accordance with the key principles of procurement below.
Council Officers must conduct all procurement, tendering and business relationships with honesty, fairness and probity at all levels. Council Officers must not disclose confidential or proprietary information.
Council Officers must follow correct procedures and display behaviour that enhances and promotes honesty and integrity and protects the public’s interest.
Council Officers must ensure that the process of awarding contracts is open, clear, fully documented and defensible.
All conditions of procurement must be the same for all Contractors and/or Suppliers. This can be extended to the procurement assessment process and the selection criteria.
Any Council Officer or Councillor with an actual or perceived conflict of interest must address that conflict immediately in accordance with Council’s Code of Conduct and the Good Conduct and Administrative Practice Guidelines for state and local government.
Council Officers must not engage in any practices that aim to give a potential Contractor or Supplier an advantage over others, nor engage in any form of collusive practise. Council Officers must not approach a Contractor or Supplier to pay, provide a gift or benefit for receipt of advice. Council Officers must not disclose a competitor’s price to a prospective supplier.
The identification and management of risks must be built into all of Council’s procurement processes.
All procurement processes must be based on clearly articulated and defensible evaluation criteria consistent with the legislative and policy framework. All actions taken by Council Officers must be robust and defensible to the public.
Council Officers must not by virtue of their position accept or acquire for a personal advantage any gift, gratuity or hospitality except which is permitted under the Council’s Code of Conduct or in accordance the Local Government Act 1993.
Depending on the level of expenditure, Council is required to use different methods of procurement to ensure legislative compliance. This ranges from a formal public advertised tender, through to quotations on a small and larger scale.
Please note: If adherence to Work Health and Safety (WH&S) requirements is relevant to the services provided by a supplier, those suppliers must have a WH&S management system which ensures compliance with all the duties of an employer under the Work Health and Safety Act 2011. Only suppliers we deem to have acceptable WH&S systems will be considered for Council work.
Council operates a decentralised purchasing system and requests for quotations may come from any business unit.
Quotations are sought when there is no existing contract or preferred supplier arrangement and is based on the following threshold limits as noted in Council’s Procurement Policy.
$0 - $2,000
Direct OR Two quotes
|$2,001 - $20,000||Three quotes|
|$20,001 - $50,000||Three Written Quotations (RFQ)|
|$50,001 - $100,000||Three Written Quotations (RFQ)|
|$100,001 - $149,999||Advertised Request for Quote|